Cost Centres

The Cost Centre categorisation can be applied to all your services to reflect your company's departments, business groups or areas, for financial reporting purposes.

 

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About Cost Centres

A range of standard CloudCreator reports use Cost Centres to group, and/or filter resources. Cost Centres also leverage CloudCreator’s automatic Ancillary Services Mapping to minimise data entry and maximise the benefit of entering category values.

 

The application of Cost Centres is at the resource level and differs by service, as described below. 

 

Service Description
NZ Services

For NZ hosted services (excluding Azure Stack), each resource can be assigned a Cost Centre(s) inside CloudCreator. If a resource is assigned to more than one Cost Centre, a percentage break-down must be specified. See the example below.

 

AWS (offshore)

AWS provides a 'tag' feature that lets you store your own 'attribute' information against each resource. This is the best place to store Cost Centre information.

 

Early each day CloudCreator loads resource tags with the key 'CostCentre'.

 

Note:

  • If multiple tags are found for a resource, the first one is used.
  • The tag is treated as the sole (100%) cost centre allocation for that resource.
  • The loaded cost centre is visible in the appropriate CloudCreator reports.
  • The loaded cost centre can be viewed, but not edited in CloudCreator.
  • AWS tag policies can be used to enforce tagging standards, eg. require each resource to have a tag named 'CostCentre' with a value specified.

Azure (offshore)

Azure Stack 

Azure and Azure Stack provide a 'tag' feature that lets you store your own 'attribute' information against each resource. This is the best place to store Cost Centre information.

 

Currently CloudCreator only loads tags from Azure (offshore). Next, CloudCreator will load tags from Azure Stack.

 

Early each day CloudCreator loads resource tags with the key 'CostCentre', 'CostCenter' or 'CostCode'.

 

Note:

  • The test on the tag key is case insensitive and ignores spaces, e.g. a tag key 'COST Centre' will be loaded.

  • If multiple tags are found for a resource, the first one is used.

  • The tag is treated as the sole (100%) Cost Centre allocation for that resource.

  • The loaded Cost Centre is visible in the appropriate CloudCreator reports.

  • The loaded Cost Centre can be viewed but not edited in CloudCreator.

  • Azure Tag Policies can be used to enforce tagging standards, eg. require each resource to have a tag named "CostCentre" with a value specified.

  • Alternatively, Azure supports policies like 'Inherit a tag from a resource group'. This allows a 'CostCentre' tag, and the value defined on a resource group, to be inherited by all resources in that group. 

 


Standard Cost Centre Reports

The standard CloudCreator reports which use Cost Centres are described in the table below.

 

Note: 

  • Cost Centre reports are not available to the clients of resellers. Resellers calculate and manage their client billing outside CloudCreator.
  • The month end billing process captures any Cost Centres at that point in time. For example, a report that shows the billing from a single month, will use the Cost Centres as they were in that month. And a report that shows the billing over several months, will use the Cost Centres as they are now, and apply the current settings to previous months. 

 

Report Name
Purpose
Previously Named
Type

Billing Heatmap by Category

For each Cost Centre, shows a graph of the % increase/decrease in billing for one month, compared to the previous month. 

N/A Dashboard

Cost Centre Bill Consumption Detail

  • Shows billing grouped by Cost Centre, service and resource.

  • Estimates future billing up to the end of the current calendar month. To use this feature, set the end date for the report as the last day of the calendar month. The future billing figures are estimates only, and cannot be relied on.

Cost Centre Details

List Report

 

Cost Centre Breakdown

For each Cost Centre, shows:

  • The associated resources, and
  • The percentage allocated to the cost centre.
  • Resources which do not have a cost centre(s) specified. These are shown in groups labeled 'Unspecified Compute', 'Unspecified Backup', etc.
Cost Centre Breakdown

List Report

 

 


View Resources Assigned to a Cost Centre 

To view the details of resources that are assigned to a specific Cost Centre, follow these steps:

 

1. From anywhere in CloudCreator, click the Reports icon   in the side menu.

 

2. In the Run Dashboards screen, select Billing Cost Centre Explorer.

 

 

3. To the left of the Billing Cost Centre Explorer dashboard, select Cost Centres, then select the Cost Centre categorisations you want to view. 

 

 

4. At the bottom of the same screen, click into the Detail tab.

 

 

5. A list of resources assigned to the specified Cost Centres, will display.

 


Assign or Remove Cost Centres

You can assign or remove Cost Centre categorisations on individual compute resources on the Compute Details page. To find out how, see Manage Cost Centres and Resource Categorisations

Note:

  • There is no feature to remove or replace a specified Cost Centre from all resources in CloudCreator.  
  • The CloudCreator Ancillary Services Mapping feature automatically propagates Cost Centres assigned to 'homeland' compute resources to their ancillary services. This includes Silver-lining Protect and attached storage. Once you have removed/edited the Cost Centre on a homeland compute resource, any ancillary services will be automatically updated early the next morning.

 

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